Managed Print Services (MPS) are comprehensive solutions that streamline and optimize the print environment of businesses. These services encompass a wide range of activities, including the management of devices such as printers, scanners, faxes, and copiers.
MPS providers take care of device maintenance, supply replenishment, user support, and even document workflow optimization. Examples of MPS include on-site managed print services, remote print services, and cloud-based print services.
What we cover
MPS Goals
The primary goal of MPS is to reduce costs, improve productivity, and enhance the efficiency of print-related operations.
These services can manage all aspects of printing, from device management to user support. For instance, MPS can track print volumes, automate supply replenishment, provide on-demand user support, and even optimize document workflows to reduce unnecessary printing.
Benefits
Managed Print Services offer a plethora of benefits, including:
- Improves Productivity: MPS streamline print-related operations, freeing up employees to focus on their core tasks.
- Control Your Costs: By optimizing print volumes and automating supply replenishment, MPS can significantly reduce print-related costs.
- Increases Flexibility & Efficiency: MPS providers offer flexible solutions that can be tailored to the specific needs of each business, improving overall efficiency.
- Enhances Security: MPS providers implement robust security measures to protect sensitive information.
- Sustainability: By reducing unnecessary printing, MPS contribute to sustainability efforts.
How much do Managed Print Services cost?
The cost of Managed Print Services can vary significantly depending on the specific needs of a business. It’s important to note that the price for each Managed Print Service provider will differ significantly based on your organization’s unique requirements and the provider’s specific offerings.
While it’s challenging to provide a precise cost range due to these variables, on average, MPS can range from $25 to $50 per user per month as a general guideline.
The pricing usually depends on factors such as the number of devices, print volumes, and the level of service required.
Standard pricing models include cost per print, where businesses pay based on their print volumes, and service only, where companies pay a fixed fee for maintenance and support services.
For the most accurate and tailored pricing information, we recommend contacting the individual Managed Print Service providers for a customized quote.
This approach will ensure you receive a cost estimate that accurately reflects your business’s specific needs and circumstances.
Factors to Consider
When selecting a Managed Print Service provider, businesses should consider several key factors:
- Cost: The cost of MPS should align with the business’s budget.
- Industry Expertise: The MPS provider should have experience in the specific industry of the business.
- Customer Support: The MPS provider should offer reliable and responsive customer support.
- Scalability: The MPS solution should be able to scale with the growth of the business.
- Security: The MPS provider should implement robust security measures to protect sensitive information.
Top Recommendations
| Managed Print Service | Badge Earned | Services Provided | Website |
| HP MPS | Best Overall | Device management, supply replenishment, user support, document workflow optimization | hp.com |
| Staples MPS | Most Affordable | Managed print services, print network management, and IT support. | staples.com |
| Canon MPS | Highest Rated | Comprehensive print management, document management, and workflow optimization | canon.com |
| Xerox MPS | Most Popular | Workplace assessments, device management, print management, workflow automation, content management, and digitization services. | xerox.com |
Here, we provide a list of the best Managed Print Services:
Best Managed Print Services
HP
HP MPS is a comprehensive solution that manages all aspects of printing, from device management to user support.
- Services Provided: Device management, supply replenishment, user support, document workflow optimization.
- Website: hp.com
HP Managed Print Services is renowned for its robust security measures and innovative solutions. The service is designed to streamline and optimize the print environment of businesses, reducing costs and improving productivity.
HP’s MPS is backed by advanced analytics and professional services that help businesses make data-driven decisions and optimize their print infrastructure.
HP MPS stands out for its proactive management and maintenance of devices. The service includes automated supply replenishment, ensuring businesses never run out of essential supplies. Moreover, HP offers on-demand user support, resolving issues quickly to minimize downtime.
Another significant advantage of HP MPS is its commitment to sustainability. HP offers eco-friendly solutions, including energy-efficient devices and recycling programs, helping businesses reduce their environmental impact.
Key Features:
- Workforce Enablement: HP MPS provides solutions to answer the diverse needs of a distributed workforce, enabling productive work from anywhere.
- Workplace Management: HP MPS manages, secures, and optimizes the entire fleet of devices across your home and office workforce, ensuring a seamless and efficient print environment.
- Workflow Integration: HP MPS integrates paper and digital processes with cloud-based solutions that enhance productivity and streamline business processes.
Why You Should Consider:
HP MPS is an excellent choice for businesses looking for a comprehensive and secure print management solution. It is particularly suitable for businesses that prioritize sustainability.
Canon
Canon Managed Print Services (MPS) is a comprehensive solution designed to streamline print management and optimize business processes.
- Services Provided: Comprehensive print management, document management, and workflow optimization.
- Website: canon.com
Canon’s MPS is a robust solution that addresses the entire print lifecycle. It starts with a thorough assessment of the current print environment, identifying areas of inefficiency and potential improvements.
This is followed by designing and implementing a customized print strategy that aligns with the business’s specific needs and objectives.
One of the standout features of Canon’s MPS is its proactive approach to print management. It employs predictive analytics and remote monitoring capabilities to anticipate and resolve issues before they impact business operations.
This proactive approach minimizes downtime, ensuring that the print environment is always up and running.
Canon’s MPS also emphasizes security. It incorporates advanced security measures to protect sensitive information and comply with regulatory requirements.
From user authentication and access control to data encryption and secure print release, Canon’s MPS provides a secure print environment that businesses can trust.
Key Features:
- Comprehensive print management: Canon’s MPS manages all aspects of the print environment, from device management and maintenance to print job routing and output management.
- Proactive support: With predictive analytics and remote monitoring, Canon’s MPS anticipates and resolves issues before they impact business operations.
- Advanced security: Canon’s MPS incorporates a range of security measures to protect sensitive information and ensure regulatory compliance.
Why You Should Consider:
Canon’s MPS is a comprehensive and proactive solution that can streamline print management, enhance productivity, and improve security. It is particularly suitable for businesses looking for a robust and secure print management solution that can be customized to their specific needs.
Ricoh
Ricoh Managed Print Services (MPS) is a holistic solution designed to optimize print infrastructure and improve business processes.
- Services Provided: End-to-end print management, workflow optimization, and document security.
- Website: ricoh.com
Ricoh’s MPS is designed to simplify print management and drive business efficiency. It starts with a detailed assessment of the current print environment, identifying inefficiencies and areas for improvement.
Based on this assessment, Ricoh designs a customized print strategy that aligns with the business’s objectives and needs.
Ricoh’s MPS stands out for its focus on sustainability. It incorporates eco-friendly practices and technologies to minimize environmental impact.
Ricoh’s MPS helps businesses reduce their carbon footprint while optimizing print operations, from energy-efficient devices and duplex printing to recycling programs and eco-friendly supplies.
Another notable feature of Ricoh’s MPS is its commitment to security. It employs advanced security measures to protect sensitive data and ensure regulatory compliance.
From user authentication and secure print release to data encryption and audit trails, Ricoh’s MPS provides a secure print environment that businesses can trust.
Key Features:
- End-to-end print management: Ricoh’s MPS manages all aspects of the print environment, from device management and maintenance to print job routing and output management.
- Sustainability: Ricoh’s MPS incorporates eco-friendly practices and technologies to minimize environmental impact.
- Advanced security: Ricoh’s MPS employs various security measures to protect sensitive data and ensure regulatory compliance.
Why You Should Consider:
Ricoh MPS is an excellent choice for businesses seeking a flexible and tailored print management solution. It is particularly suitable for businesses with unique print needs that require a customized solution.
Epson Business Printing Solutions
Epson MPS offers a suite of tools for IT managers to streamline printer configurations and effectively manage print operations remotely.
- Services Provided: Fleet management, print security, mobile print and scan functionality, workflow management, and more.
- Website: epson.com
Epson MPS is a comprehensive solution that aims to simplify the management of your printer fleet. It provides tools that help IT managers streamline printer configurations and manage print operations remotely.
This includes tools for fleet management, print security, mobile print and scan functionality, workflow management, and more.
Epson MPS offers a cloud-based printer fleet management tool, Epson Remote Services, designed to help partners remotely diagnose customer service needs, perform remote operations, generate alerts, and more.
This tool is built to provide convenience and efficiency, allowing IT managers to handle print operations from anywhere.
Epson Print Admin is another key feature of Epson MPS.
This cost-effective administration tool helps customers increase document output security, manage print costs, and improve productivity with its user-friendly software integration. It also offers an embedded solution with Epson Print Admin Serverless on select models.
Key Features:
- Epson Remote Services: A cloud-based printer fleet management tool for remote diagnosis and operations.
- Epson Print Admin: A tool for increasing document output security, managing print costs, and improving productivity.
- Epson Open Platform: Allows users to gain control of their printing operations by interacting with embedded software from various third-party Independent Software Vendor (ISV) solutions.
Why You Should Consider:
Epson MPS is a comprehensive solution that offers a suite of tools designed to streamline and simplify print operations. If you’re looking for a solution that allows remote management, offers increased document output security, and helps manage print costs, Epson MPS could be a suitable choice for your business.
Konica
Konica MPS is renowned for its advanced technology and reliable devices.
- Services Provided: Device management, supply replenishment, user support, document workflow optimization.
- Website: omniapartners.com/suppliers/konica-minolta/
Konica Managed Print Services is known for its advanced technology and reliable devices. The service is designed to streamline and optimize the print environment of businesses, reducing costs and improving productivity.
Konica’s MPS is backed by advanced analytics and professional services that help businesses make data-driven decisions and optimize their print infrastructure.
Konica MPS stands out for its proactive management and maintenance of devices. The service includes automated supply replenishment, ensuring companies never run out of essential supplies. In addition, Konica offers on-demand user support, resolving issues quickly to minimize downtime.
Another significant advantage of Konica MPS is its commitment to technology. Konica offers advanced technology that enhances the performance and reliability of its devices, ensuring that businesses can rely on its print infrastructure.
Key Features:
- Managed IT/All Covered: Konica Minolta provides IT consulting, design, implementation, and maintenance through All Covered. This service ensures systems and networks are consistently managed, minimizing downtime and maximizing productivity.
- Managed Print Services: Konica Minolta offers a consultative approach to print environment management, identifying challenges and opportunities for speed, resource conservation, and cost reduction.
- Video Security Solutions: Konica Minolta provides smart security solutions that offer intelligent video streaming for maximum coverage and security.
Why You Should Consider:
Konica MPS is an excellent choice for businesses looking for a technologically advanced and reliable print management solution. It is particularly suitable for companies that prioritize technology and reliability.
ARC
ARC MPS offers print management solutions that help businesses print less, save money, and eliminate the need to order supplies and maintain equipment.
- Services Provided: Workflow optimization, fleet optimization, fleet standardization, ongoing fleet management, and pay-by-usage.
- Website: e-arc.com
ARC MPS is a solution that focuses on reducing print costs and increasing efficiency. It comprehensively evaluates your existing equipment, processes, and usage to create a new streamlined, cost-effective infrastructure.
This is achieved through workflow optimization, fleet optimization, fleet standardization, and ongoing fleet management.
ARC MPS stands out by offering a rental-based contract, allowing expenses to be used as an operating expense on the P&L. This flexibility allows businesses to adapt their equipment and printing needs as they change over time.
The service also includes proprietary discovery and analysis software, which identifies disparities in processes and use across departments, evaluates needs and identifies opportunities to eliminate or deploy machines more appropriately.
This comprehensive approach helps businesses take charge of out-of-control print fleets, potentially saving up to 30% of fixed printing-related costs.
Key Features:
- Print Device Assessment Process: Comprehensive evaluation of existing equipment, processes, and usage.
- Optimized Printer Fleet: Streamlined processes and cutting-edge printer activity tracking technology.
- Managed Print, Managed Time: All-inclusive MPS services that save time on administering invoices, ordering supplies, or making service requests.
Why You Should Consider:
If you’re looking for a Managed Print Service that helps reduce costs and increases efficiency, ARC MPS could be an excellent choice. With its focus on optimizing print operations and reducing the workload of your IT and administrative staff, ARC MPS can help you streamline your print environment and focus on what your business does best.
Sharp
Sharp MPS offers a comprehensive suite of managed services that help businesses optimize their print environment, reduce costs, and improve efficiency.
- Services Provided: Print management, device optimization, workflow automation, and more.
- Website: sharp.com
Sharp MPS provides a comprehensive suite of managed services that help businesses optimize their print environment, reduce costs, and improve efficiency. Their services are designed to address the challenges of managing the print environment in a rapidly evolving business landscape.
Sharp’s MPS solution is built around a three-step process: assess, implement, and manage. They start by thoroughly assessing your current print environment, identifying areas of inefficiency and potential cost savings.
They then design and implement a customized solution tailored to your specific needs. Finally, they provide ongoing management and support to ensure your print environment remains optimized and efficient.
Sharp’s MPS solution also includes advanced features like device optimization and workflow automation.
Device optimization ensures that your print devices are being used most efficiently, while workflow automation helps streamline your document processes, reducing manual tasks and improving productivity.
Key Features:
- Assessment and Implementation: Sharp thoroughly assesses your current print environment and implements a customized solution based on your specific needs.
- Device Optimization: Sharp’s MPS solution ensures that your print devices are being used in the most efficient way possible.
- Workflow Automation: Sharp’s MPS solution includes features for streamlining document processes, reducing manual tasks, and improving productivity.
Why You Should Consider:
Sharp MPS offers a comprehensive solution for managing your print environment. If you’re looking for a solution that can help you optimize your print devices, streamline your document processes, and reduce costs, Sharp MPS could be a suitable choice for your business.
Xerox
Xerox MPS is a comprehensive solution that integrates security, analytics, digitization, and cloud technologies to deliver a seamless work experience across paper and digital platforms.
- Services Provided: Workplace assessments, device management, print management, workflow automation, content management, and digitization services.
- Website: xerox.com
Xerox MPS is a robust and versatile solution that goes beyond the traditional scope of managed print services. It leverages advanced technologies to enhance the efficiency and security of your print environment. Xerox MPS is not just about managing your printers; it’s about optimizing your entire print infrastructure and aligning it with your business goals.
The service begins with a comprehensive workplace assessment, where Xerox’s document management experts analyze your printing usage and needs. This analysis allows them to identify opportunities for optimization, which can lead to significant cost reductions and improved productivity.
Xerox MPS also includes device management and print management services, ensuring your print devices are always up and running and your print operations are as efficient as possible.
But Xerox MPS doesn’t stop there. It also includes digital transformation capabilities like workflow automation, content management, and digitization services. These services can help you streamline your business processes, improve collaboration, and increase productivity.
With Xerox MPS, you get a fully integrated solution that can transform your print environment and help you achieve your business objectives.
Key Features:
- Comprehensive Security: Xerox MPS includes extensive security features that are built into the service and the ConnectKey® Technology.
- Cloud Services: Xerox MPS offers scalable, low-touch IT infrastructure, advanced capabilities, and solutions through its cloud services.
- Analytics: Xerox MPS provides analytics for a more connected and intelligent workplace.
Why You Should Consider:
Xerox MPS is a comprehensive solution that goes beyond traditional print management. If you’re looking for a service that can help you optimize your print environment, improve productivity, and transform your business processes, Xerox MPS could be the right choice for you.
Staples
Staples MPS offers comprehensive print network management solutions that focus on efficiency and security.
- Services Provided: Managed print services, print network management, and IT support.
- Website: staples.com
Staples MPS is a comprehensive solution for managing your print network. It offers a range of services designed to improve efficiency and security, making it a valuable resource for any business that relies heavily on printing.
Staples MPS starts by providing expert advice on managing your print network. This includes strategies for reducing printer issues and making your print infrastructure more efficient, affordable, and sustainable.
Staples MPS also offers emergency cover, providing a loaner machine if a device has a problem or service times exceed what’s expected.
One of the standout features of Staples MPS is its focus on reducing your team’s workload. By handling print management, Staples MPS allows your IT and administration staff to focus on what they do best. This can lead to significant improvements in productivity and efficiency.
Key Features:
- Managed IT Support: Staples MPS provides document management experts who are on hand to support you whenever and wherever you need it.
- Emergency Cover: If a device has a problem or service times go beyond what’s expected, Staples MPS will provide a loaner machine to replace it.
- Workload Reduction: Staples MPS manages your print fleet, allowing your IT and administration staff to focus on their core tasks.
Why You Should Consider:
If you’re looking for a Managed Print Service that helps reduce costs and increases efficiency, Staples MPS could be the right choice for you. With its focus on reducing your team’s workload and providing expert support, Staples MPS can help you optimize your print network and improve productivity.
Kyocera
Kyocera MPS is a fully-integrated program that helps organizations streamline their printing fleet and reduce costs.
- Services Provided: Managed print services, print fleet management, IT support.
- Website: kyoceradocumentsolutions.us
Kyocera MPS delivers a comprehensive, fully-integrated program designed to streamline your printing fleet. By conducting a detailed analysis of your printing usage and needs, it actively identifies optimization and cost reduction opportunities.
This proactive approach enables you to decrease printing costs and prevent device downtime, enhancing the efficiency and productivity of your document management.
One of the distinguishing features of Kyocera MPS is its ability to provide industry-specific solutions.
Whether your organization operates in the financial services, healthcare, or education sector, Kyocera MPS customizes its services to align with your unique operational requirements. This tailored approach ensures optimal efficiency and cost savings in your print services.
Kyocera MPS also excels in remote fleet management. It provides real-time updates and adjustments to your devices and technology, adapting to your evolving needs.
This proactive management of your print fleet minimizes downtime and boosts productivity, ensuring your print operations are continuously optimized for your current requirements.
Key Features:
- Customized Solutions: Kyocera MPS offers tailored solutions to meet the specific needs of different industries, including financial services, healthcare, and education. This ensures that your print services are optimized for your unique operational requirements.
- Remote Fleet Management: Kyocera MPS provides remote management of your print fleet, allowing for real-time updates and adjustments to your devices and technology as your needs evolve.
- Print Optimization: Kyocera MPS focuses on print optimization, helping you reduce costs and improve efficiency by analyzing your printing usage and identifying opportunities for improvement.
Why You Should Consider:
If you’re looking for a Managed Print Service that can help you streamline your print fleet and reduce costs, Kyocera MPS could be the right choice for you. With its focus on cost reduction and efficiency, Kyocera MPS can help you optimize your print operations and improve productivity.
Recap
Based on our evaluation, we award the following badges:
- Best Overall: HP MPS
- Most Affordable: Staples MPS
- Highest Rated: Canon MPS
- Most Popular: Xerox MPS
FAQs
Are managed print services worth it?
Yes, Managed Print Services are worth it, as they can significantly reduce print-related costs, improve productivity, and enhance the efficiency of print-related operations.
What is a managed services printer driver?
A managed services printer driver is software that allows a computer to communicate with a printer. It is managed by the MPS provider to ensure optimal performance and security.
What is MPS installation?
MPS installation involves setting up the necessary hardware and software for a Managed Print Service. This includes installing printers, connecting them to the network, and installing the necessary software.
What is HP Managed Print Services?
HP Managed Print Services is a comprehensive solution that manages all aspects of printing, from device management to user support. It is known for its robust security measures and innovative solutions.
