A spreadsheet software always come in handy for managing data and text in an organized manner. But what makes it even better is how it helps the users to manage projects while collaborating with colleagues. That’s why we have reviewed 10 best spreadsheet software.
Whatever OS or device you use, you can find a spreadsheet software aligning with all your requirements here. But before that, let’s learn a bit about spreadsheet software!
What we cover
What is a Spreadsheet Software?
Spreadsheet software is a computer program designed for creating, managing, and manipulating numerical data and text in a tabular format. It enables users to organize information into rows and columns, perform mathematical calculations, create charts and graphs, and analyze data efficiently.
Spreadsheets serve various purposes, from simple personal budgeting to complex financial modeling, data analysis, and project management. It is crucial for its data organization and calculation capabilities, simplifying information management and dynamic calculations.
It facilitates data analysis through built-in functions and visualization tools like charts. Additionally, it fosters collaboration with multi-user support and ensures compatibility by importing/exporting data in various formats, enhancing its utility in diverse applications.
How Does it Work?
Spreadsheet software works by creating a grid of cells, where each cell can contain text, numbers, or formulas. Users input data into cells, and formulas are used to perform calculations based on this data. The software updates the results automatically whenever the underlying data changes.
Users can also format cells, apply styling, and create charts or graphs to visualize data. Spreadsheet software offers a range of built-in functions, like SUM, AVERAGE, and IF, to perform calculations and manipulate data without complex programming.
What are the Different Types of Spreadsheet Software?
There are several spreadsheet software options available, catering to different needs and preferences. Here are four notable ones:
1. Microsoft Excel
Excel is the most widely used spreadsheet software globally, known for its comprehensive features, extensive formula library, and robust data analysis capabilities. It’s part of the Microsoft Office suite.
2. Google Sheets
Google Sheets is a web-based spreadsheet application, offering real-time collaboration, cloud storage, and compatibility with other Google Workspace apps. It’s accessible from any device with an internet connection.
Airtable combines spreadsheet and database features, making it versatile for project management, content planning, and more. Its user-friendly interface makes it popular among non-technical users.
4. Zoho Sheets
Zoho Sheets is part of the Zoho Office Suite and provides online spreadsheet capabilities with collaboration features, data visualization, and the ability to integrate with other Zoho apps.
How to Choose the Best Spreadsheet Software?
Choosing the best spreadsheet software for your needs requires considering several factors and key elements. Here are some critical considerations to help you make an informed decision:
If you require real-time collaboration with team members, prioritize software that offers seamless collaboration tools, like Google Sheets or Office Online.
Data Analysis Tools
For advanced data analysis, opt for software with powerful built-in functions, like Microsoft Excel, which offers an extensive library of formulas and data analysis features.
Ensure the software can import and export data in formats relevant to your workflow. Microsoft Excel is widely compatible, but Google Sheets excels in online collaboration.
Ease of Use
Consider the learning curve. Some software, like Google Sheets and Airtable, are user-friendly and suitable for beginners, while others, like Excel, offer more advanced capabilities but may require more training.
Evaluate the pricing structure, as some software is free (e.g., Google Sheets), while others require a subscription or one-time purchase (e.g., Microsoft Excel). Consider your budget and needs.
Check if the software is available on your preferred operating system (Windows, macOS, or web-based). Some, like Microsoft Excel and Google Sheets, offer cross-platform support.
Remember that choosing the wrong software can lead to inefficiencies and frustration. Conduct thorough research, test out different options if possible, and consider your specific requirements before making a decision.
Top Spreadsheet Software
Let’s unveil the top spreadsheet software options available, helping you make informed choices for your data management and analysis needs.
Best Spreadsheet Software – At a glance
|Ease of Use
|Free / $6/month
|Freemium / $20/month
Best Spreadsheet Software – Let’s dive deeper
Now, let’s dive into an in-depth review of the best spreadsheet software options available.
1. Microsoft Excel
Microsoft Excel is a powerful spreadsheet program with extensive data analysis features, widely used in business and academia.
- Extensive formula library
- Data visualization tools
Starting at $6.99 per month.
- Robust data analysis
- Familiar interface
- Extensive online support
- Costly for individual users
- Steeper learning curve for advanced features
Microsoft Excel is the unmatched leader in spreadsheet software, prized for its reliability and extensive industry-standard features, making it the preferred choice for professionals in diverse fields. Excel excels at complex financial modeling, robust data analysis, and detailed reporting.
One of its standout features is advanced data analysis, including pivot tables, intricate formulas, and a wide array of charting tools, making data insights easily accessible.
Integration is another strength, seamlessly merging with Microsoft Office apps like Word and PowerPoint, streamlining data flow and collaboration for those using multiple Microsoft products.
Excel’s extensive template library covers diverse needs, expediting tasks with customizable, pre-designed templates, from basic budgeting to complex project management.
Automation shines with Excel’s macro capabilities, saving time and reducing errors, especially for large datasets or complex calculations.
However, note that Excel requires a subscription or licensing agreement, which may not suit those seeking a free spreadsheet option. Additionally, some users report occasional performance lag, especially with large datasets.
Verdict: If your work demands advanced data analysis and you’re open to a subscription, Microsoft Excel is the top choice. Its powerful features and integration with Microsoft applications make it a dependable tool for precise and efficient data handling and analysis.
2. Google Sheets
Google Sheets is a cloud-based spreadsheet application known for real-time collaboration and accessibility.
- Real-time collaboration
- Cloud storage
- Google Workspace integration
- Free for basic use
- Premium Google Workspace plans start at $6/user/month
- Free for basic use
- Excellent for collaborative work
- Accessible from any device
- Limited offline functionality
- Fewer advanced features compared to Excel
When it comes to versatile and free spreadsheet software, Google Sheets is the top choice. It excels in real-time collaboration, allowing multiple users to work together seamlessly, enhancing productivity for team projects and remote work.
A standout feature is its seamless cloud storage, which ensures secure data storage accessible from anywhere with an internet connection. Integration with Google Workspace streamlines productivity.
While Google Sheets offers many advantages, it may not provide as many advanced features as Microsoft Excel, and offline functionality can be limited. Nevertheless, for those prioritizing collaboration, seeking a free option, or requiring cloud-based accessibility, Google Sheets remains an excellent choice.
Verdict: Google Sheets is a powerful and accessible spreadsheet software, ideal for collaborative work environments. Its cloud-based nature and Google Workspace integration make it a top choice for individuals and teams, particularly those valuing real-time collaboration and remote work capabilities.
Smartsheet is a top contender for your workflow needs.
- Grid Interface with Project Management Tools
- Automation and Workflow Management
- Collaboration and Communication
- Integration Capabilities
Pricing: $7 per month, per user
- Versatile Project Management
- Real-time collaboration features
- Integration with other apps and services
- Unique combination of features
- Subscription-Based Pricing
Smartsheet is a powerful and adaptable tool that bridges the gap between spreadsheets and project management, offering a comprehensive solution for diverse business needs. It stands out for its ability to create custom workflows and project management structures tailored to specific requirements, making it a versatile choice for tasks ranging from project tracking to resource management.
With a familiar grid interface, Smartsheet offers an intuitive and accessible layout suitable for users of varying skill levels. This simplicity aids collaboration within teams, providing an effective platform for coordinating efforts and achieving project goals.
Smartsheet shines in facilitating real-time collaboration, making it an excellent fit for projects demanding seamless teamwork and precise coordination among team members. Whether you’re managing a project’s progress or working on a shared task list, Smartsheet keeps everyone on the same page.
The software supports robust integrations with a wide range of productivity applications, enhancing workflow management and overall productivity. This is particularly advantageous for creative teams juggling multiple tasks and relying on various tools to streamline their work.
Verdict: Smartsheet is an excellent choice for professionals and teams seeking a versatile project management and collaboration tool with spreadsheet-like functionality. If you’re willing to invest in a subscription-based solution and value both spreadsheet and project management capabilities, Smartsheet is a top contender for your workflow needs.
Airtable is a hybrid spreadsheet-database tool that simplifies project management and data organization.
- Flexible database structure
- Rich text formatting
- Project management templates
- Free plan available
- Paid plans start at $20 per month, per user
- Ideal for project management and content planning
- May not be suitable for complex financial modeling or heavy data analysis
Airtable is a highly versatile and user-friendly tool that combines the best of spreadsheets and databases. It allows users to create customized databases tailored to their specific needs, making it adaptable for various tasks, from project management to content planning.
With its grid-style interface, Airtable offers an intuitive layout suitable for users of all skill levels. This ease of use enhances collaboration within teams, particularly in creative environments.
Airtable excels in facilitating real-time collaboration, making it an ideal choice for projects that require close teamwork and coordination among team members.
Airtable supports robust integrations with popular productivity applications, streamlining workflow management and boosting overall productivity, especially for creative teams managing multiple tasks.
Verdict: Airtable is a compelling choice for those seeking a versatile, user-friendly tool to enhance project management, content planning, and creative work. Its adaptability and collaborative features make it a valuable asset for optimizing workflows and achieving project success.
5. Zoho Sheets
Zoho Sheets is part of the Zoho Office Suite, offering online spreadsheet capabilities with collaboration features.
- Real-time collaboration
- Data visualization
- Integration with Zoho apps
- Free plan available
- Paid plans start at $5 per month, per user
- Part of a comprehensive office suite
- Affordable pricing
- Good for small businesses
- May lack some advanced features found in Excel
Zoho Sheets is gaining recognition for its affordability and seamless integration within the Zoho suite of applications, making it a robust choice for small businesses seeking a comprehensive office solution.
Zoho Sheets distinguishes itself with its budget-friendly pricing structure. It provides access to essential spreadsheet features without breaking the bank, making it an appealing option for small businesses aiming to maximize value.
One of Zoho Sheets’ standout features is its seamless integration with other Zoho applications, creating a unified and efficient workspace. This integration extends to Zoho CRM, Zoho Docs, and more, allowing for streamlined data flow and improved productivity.
Zoho Sheets offers strong collaboration tools, enabling teams to work together in real-time. Multiple users can simultaneously edit and comment on spreadsheets, making it ideal for projects that require close coordination among team members, enhancing efficiency.
Verdict: Its collaboration features are robust, making it a practical choice for small businesses seeking an affordable yet comprehensive office suite. If you prioritize affordability, collaboration, and seamless integration, Zoho Sheets is certainly worth considering for your spreadsheet needs.
6. Apple Numbers
Apple Numbers is a spreadsheet application designed for macOS and iOS users, known for its simplicity and integration with Apple devices.
- Apple device integration
- Interactive chart templates
- Compatible with Mac and iOS.
Pricing: Free for Apple users with macOS and iOS devices.
- Seamless integration with Apple ecosystem,
- free for Apple users.
Cons: Limited collaboration features compared to Google Sheets.
Apple Numbers is designed exclusively for users within the Apple ecosystem, providing a user-friendly and free spreadsheet solution that seamlessly integrates with Apple devices. This exclusivity ensures a smooth and familiar user experience for Apple enthusiasts.
Numbers offers a straightforward approach to spreadsheet tasks. Its intuitive interface and user-friendly features make it an ideal choice for those looking for simplicity in spreadsheet management. Users can create, edit, and share spreadsheets with ease.
Apple Numbers excels in its integration capabilities across Apple devices, including Mac, iPhone, and iPad. The seamless synchronization allows for effortless access and editing of spreadsheets from any Apple device, enhancing convenience and mobility.
Verdict: If you’re entrenched in the Apple ecosystem and value simplicity and integration across your devices, Apple Numbers is a strong choice.
7. Apache OpenOffice
Apache OpenOffice is an open-source office suite that includes a spreadsheet application, known for its free and community-driven nature.
- Basic spreadsheet functionality
Pricing: Free and open-source
- Completely free and open-source
- Available on multiple platforms
- Limited in advanced features compared to commercial alternatives.
Apache OpenOffice has garnered appreciation as a cost-effective, open-source alternative to commercial office suites. Its primary appeal lies in being entirely free, making it an attractive choice for users seeking essential office software without the financial commitment.
OpenOffice benefits from a passionate and dedicated community of users and developers who continuously contribute to its improvement. This active community ensures that the software remains up-to-date, stable, and compatible with modern systems, providing users with ongoing support.
While Apache OpenOffice may not offer the advanced features of some commercial spreadsheet software, it provides essential spreadsheet functionality for tasks like data entry, calculations, and basic data analysis. It’s a suitable choice for users who require core spreadsheet capabilities without unnecessary complexity.
Verdict: Apache OpenOffice is a practical option for budget-conscious users seeking a free, open-source office suite. Its basic spreadsheet functionality, combined with strong community support, makes it a viable choice for individuals and organizations looking to manage their office tasks without incurring additional costs.
Quip is a collaborative productivity suite that includes a spreadsheet component, making it ideal for teams working together on documents.
- Real-time collaboration
- Document sharing
- Chat integration
- Free trial available
- Paid plans start at $12 per user, per month.
- Strong focus on team collaboration
- integrates with Salesforce
- Lacks advanced spreadsheet features.
Quip is purpose-built for teams that thrive on collaboration during document creation and editing. Its core strength lies in providing a collaborative environment where multiple users can work on documents and spreadsheets simultaneously, fostering efficient teamwork.
Quip excels in offering real-time collaboration features, allowing team members to edit documents and spreadsheets concurrently. This real-time interaction streamlines the content creation process and facilitates quick decision-making.
One of Quip’s standout features is its seamless integration with Salesforce, a powerful customer relationship management (CRM) platform. This integration enhances the synergy between document creation and customer data management, making it a valuable tool for businesses relying on Salesforce.
Verdict: Quip is an ideal choice for teams seeking a collaborative platform for document and spreadsheet creation. If your team prioritizes collaboration and uses Salesforce, Quip is a suitable choice for your document and spreadsheet needs.
Stackby is a versatile no-code platform combining spreadsheets, databases, and automation to build custom solutions.
- Customizable templates
- No-code automation
- Free plan available
- Personal – $5 per month, per user
- Highly customizable,
- Integrates with various third-party tools
- Suitable for building custom solutions
- May require some learning for advanced use
Stackby stands out for its adaptability, offering users the ability to create custom solutions that fit their specific needs. This makes it a versatile platform suitable for teams looking to build tailored workflows and databases that align with their unique requirements.
Stackby’s strength lies in its flexibility and customization options. Users have the freedom to design databases and spreadsheets that cater precisely to their workflows, whether it’s for project management, data tracking, or content planning.
Stackby offers integration capabilities that enable seamless connections with other applications and services. This enhances overall productivity and workflow efficiency, making it a valuable asset for teams looking to streamline their operations.
Verdict: Stackby is an excellent choice for teams seeking a versatile platform that combines the features of spreadsheets and databases to create custom solutions. If you require a platform that empowers you to design solutions according to your unique needs, Stackby is a compelling option to consider.
10. WPS Office
WPS Office is an office suite that includes a spreadsheet application, known for its free and feature-rich nature.
- Extensive document compatibility
- PDF editing
- Free for basic use
- $3.99 per month, per user
- Free for basic use
- Good document compatibility
- Includes a variety of office tools
- May not offer the same advanced features as paid alternatives.
WPS Office has earned recognition as a comprehensive and free office suite, making it an attractive option for users seeking a full suite of productivity tools without the expense. It includes essential office applications, including a spreadsheet tool, word processor, and presentation software.
WPS Office boasts strong document compatibility, ensuring that files created or edited in the suite can be easily shared and opened by others. This compatibility makes it a practical choice for collaborative work and sharing documents with colleagues or clients.
Beyond spreadsheet functionality, WPS Office offers a variety of office tools that cater to diverse needs. Whether you require data analysis, word processing, or compelling presentations, WPS Office provides a range of tools within a single suite.
Verdict: WPS Office is a compelling choice for users in search of a free and comprehensive office suite. If you need a cost-effective office suite with a range of productivity tools, WPS Office is a viable option to consider.
Is Spreadsheet Software Safe for Storing Sensitive Data?
Spreadsheet software can be secure if used appropriately. Ensure you follow best practices for data security, such as password protection, encryption, and access control. Consider using dedicated database software or secure cloud storage for highly sensitive data.
Which Spreadsheet Software is Best for Data Analysis?
Microsoft Excel is widely considered the best choice for data analysis due to its extensive formula library, pivot tables, and advanced data visualization tools. However, Google Sheets and other options can also be suitable for less complex data analysis tasks.
Does Spreadsheet Software Allow Collaboration?
Yes, many spreadsheet software options, including Google Sheets, Microsoft Excel (via OneDrive or SharePoint), Airtable, and Zoho Sheets, offer collaboration features. Users can edit documents simultaneously, leave comments, and track changes in real-time. Choose a software that best suits your collaboration needs.